Frequently Asked Questions

WHY CAN’T I FIND MY APPLICATION OR START A NEW ONE?

Welcome to the review side, you can only review applications assigned to you on this side. To submit an application, you need to head to: www.qmethics.qmul.ac.uk using your usual QM login details.

HOW DO I CHANGE MY PERSONAL DETAILS IF THEY ARE INCORRECT?

Click on your name in the top right-hand corner of the page, select personal details, edit fields, and click the orange ‘Change Details’ button.

I HAVE REVIEWED THE STUDY DO I NEED TO DO ANYTHING ELSE?

Please click the ‘Notify REF review done’ button.

AFTER CLICKING ‘NOTIFY REF REVIEW DONE’, WHY DOES THE STUDY APPEAR IN MY WORK AREA AS STILL TO BE REVIEWED?

‘Notify REF review done’ does not remove a submission from your work area. You need to tick submissions as complete after reviewing a submission by going inside the tile and clicking the check icon. This will reduce the number of "New" submissions in your work area and only highlight (in yellow) submissions pending review.

WHAT DO ALL THE ITEMS IN THE LEFT-HAND PANEL MEAN?

The left-and panels contain useful action buttons, if you are unsure what to do next, it is worth checking the left hand-panel to see if there is a relevant button to press. You can always contact the Research ethics facilitators. Hovering over an action button will provide more information about the action it performs. Study timeline When you click on a link for a study you are reviewing you will enter the study timeline. Form Submission: the number of iterations sent for review. You will only need to review the latest iteration. If you are reviewing a second submission, track changes will be enabled. Project Submissions: Lists all the forms submitted as part of the project e.g., amendment forms, Annual Progress Report Forms and End of Study Notifications Panel Comments: These are the comments/ queries you and or other Panel members have left. Form Comments: This feature is to be used by the Facilitators only. Review Application: You will need to press this button to enter an application. Notify REF review done: Once you have completed the review, please press this button to notify the Facilitators. Study navigation window This is an overview of the study, the study title, the applicant's name, the meeting it has been assigned to and the assigned reviewers. Timeline: Timelines page informing you of the application steps so far. View as PDF: PDF version of the application form which you can download Documents: A list of documents submitted for review in support of the ethics application Panel Comments: A list of comments made by Panel members Changes: Changes requested by Panel members Form Comments: Comments made by Facilitators. While reviewing Previous: Takes you to one page earlier. Next: Takes you to one page after. Navigate: Leads to the navigation page Timeline: Timeline page informing you of the application steps so far. View as PDF: creates a PDF version of the application form which can be downloaded Documents: A list of documents submitted for review in support of the ethics application Panel Comments: A list of comments made by panel members Changes: Changes requested by or Panel members Form Comments: Comments made by New Comment: Comments made by the facilitators

HOW TO LOCATE PANEL MEETING DOCUMENTS FOR REVIEW

Copy and paste the URL to view the 56 second video: https://qmulprod.sharepoint.com/:v:/s/JRMO/ESxz-iND1nxHnKCoS4PSZ00BcGp0wuBo20kUU8A0koTakw?e=EWYS8w

HOW TO NAVIGATE AN APPLICATION FOR REVIEW

Copy and paste the URL for the 1 minute 22 second video: https://qmulprod.sharepoint.com/:v:/s/JRMO/Ef4WM9hbI9tItB2pT23eHAEBxpGKRqm7ulA9RH9x2VDuDg?e=9dNW69

HOW TO REMOVE AN APPLICATION FROM THE 'TO DO' TILE

Copy and paste the URL for the 44 second video: https://qmulprod-my.sharepoint.com/:v:/g/personal/ygw197_qmul_ac_uk/ESbsYeoyhdZJtgneE9ctfi0BKcK620GJvAfCfscX0e2ZFA?e=caTOKh